UPDATED: June 27, 2022
Personal Information Collected
Our Services include networking and database services. We collect and use your personal information and the personal information of the Talent in the course of providing our Services. “Personal Information” is information relating to a person who is identified in that data or who is, together with other data, identifiable. This may include name, title, occupation, postal or physical address, telephone number, e-mail address, government identifiers, and other information required to carry out a transaction, provide a service or deliver a product you have requested. You understand that by using our Services you are choosing to provide personal and/or sensitive/special categories of information about yourself and your work experience and that personal information you provide may be included in your posted Resume. We may also collect information about you from third-party service providers and the social networks you connect to. The sources of the personal information we collect are you, and other third-parties engaged by you, and public sources such as social media.
Tracking Technologies (Cookies, etc.)
We use tracking technologies to automatically collect information from you on our Services relating to your use of our Services. If you access our Services through a mobile device, we might also collect additional information such as a unique device identifier and location information. When you use our Services, other parties such as third-party advertising partners and analytics providers may also collect information about your online activity.
If you are concerned about having cookies on your computer, you can typically set your browser to refuse all cookies or to indicate when a cookie is being set, allowing you to decide whether to accept it. You can also delete cookies from your computer. However, if you choose to block or delete cookies, certain features of our Services may not operate correctly. For more information, see www.allaboutcookies.org.
Use and Sharing of Information
We use your personal information to provide our Services to you and to manage and operate our website. We may transfer such Personal Information to our related companies in the US and to third-parties engaged by us in the US. We use your personal information for the following key purposes:
To contact you: Subject to applicable law, we or our third-party service and business providers may send you communications. Such communications are designed to make your experience of our Services more efficient and may include, but are not limited to: notifications about our Services and other communications (including important news that could affect your relationship with us), communications about promotions and our mobile application features. Where required under applicable data privacy laws, we will not send you marketing communications without your prior consent;
- for legal purposes: we may use and share personal information for legal purposes, including financial, regulatory, tax and other legal obligations and to respond to governmental or regulatory requests or subpoenas or for litigation purposes;
- for our legitimate business interests and those of a third party: we may use your personal information to manage our legal, regulatory, financial and business requirements, including obtaining legal advice, in the course of disputes and litigation, internal and/or regulatory investigations;
- for our business purposes: we may use your personal information to help us efficiently operate the Services, to count and recognize visitors to the website, to enable certain features on the website and for other purposes related to managing our business;
- for other purposes: subject to applicable law, we may use your personal information for additional purposes in connection with the Services, where you have provided your prior consent.
We may use and share information we collect from you to operate, improve, and personalize our Services. Your personal information may also be shared with marketing partners, affiliated companies, our service providers, mobile carriers, social networks, legal and law enforcement, and others if there is a change of control. Certain personal information entered in your Account Profile is automatically pulled from and displayed on your Resume.
Your California Privacy Rights
If you are a California resident, you have additional rights.
California Civil Code Section 1798.83, known as the “Shine the Light” law, permits California residents to request and obtain a list of what personal information (if any) we disclosed to third parties for direct marketing purposes in the preceding calendar year and the names and addresses of those third parties. To make this request, or for other questions, please contact us as designated in Section 9, below.
If you are a California resident, California law provides you with the following additional rights with respect to your personal information, subject to certain limitations:
- The right to know what categories or specific pieces of personal information we have collected, used, disclosed and sold about you. To submit a request to know, you may contact us by phone using the contact details below, by submitting a request via email at email@example.com or mail at Alessi Hartigan Casting, LLC, Attn: Casting Database Services, 8500 Menaul Blvd NE, ST A440, Albuquerque, NM 87112, USA. You also may designate an authorized agent to make a request for access on your behalf.
- The right to request that we delete any personal information we have collected about you. To submit a request for deletion, you may contact us by phone using the contact details below, by submitting a request through email at firstname.lastname@example.org or mail at Alessi Hartigan Casting, LLC, Attn: Casting Database Services, 8500 Menaul Blvd NE, ST A440, Albuquerque, NM 87112, USA.
Contacting us via phone at: +1 (505) 435-7116
When you exercise these rights and submit a request to us, we will verify your identity by asking you for your email address, telephone number, or other information about you. We also may use a third party verification provider to verify your identity.
Your Choices and Opt-Out
Due to the nature of our Services, you have limited choices for restricting access to your personal information posted on your Resume. You may decline to provide us with personal information but this may limit or prevent you from setting up an account and participating in the Services. If you want to update your personal information or no longer want our Services, you may access your account and make the changes desired or you may contact us through our online form. You may opt-out of receiving promotional communications from us.
Effective Date: June 27, 2022
- ACCEPTANCE OF POLICY
- SPECIAL NOTICES
YOU UNDERSTAND THAT BY USING OUR SERVICES YOU ARE AFFIRMATIVELY AND VOLUNTARILY CHOOSING TO PROVIDE PERSONAL AND/OR SENSITIVE INFORMATION ABOUT YOURSELF AND YOUR WORK EXPERIENCE AND THAT CERTAIN PERSONAL INFORMATION MAY BE INCLUDED IN YOUR RESUME (AS DEFINED IN SECTION 3 BELOW). YOUR RESUME IS SEARCHABLE ON THE SERVICES BY REGISTERED CASTING DIRECTORS, YOUR AUTHORIZED REPRESENTATIVES AND, REGISTERED TALENT AGENTS AND MANAGERS (COLLECTIVELY, “INDUSTRY PROFESSIONALS”). YOUR RESUME MAY BE MADE AVAILABLE OUTSIDE THE SERVICE BY YOU, YOUR AUTHORIZED REPRESENTATIVE, OR INDUSTRY PROFESSIONALS ELECTRONICALLY BY EMAIL OR BY SHARING THE URL OF THE PAGE ON WHICH YOUR RESUME IS POSTED, OR FOUND BY WEB SEARCH ENGINES, WHICH ARE OUTSIDE OF OUR CONTROL. ONCE YOUR RESUME IS SHARED OR ACCESSIBLE VIA A SEARCH ENGINE, IT IS SUBJECT TO REDISTRIBUTION BY ANY THIRD PARTY THAT HAS ACCESS TO THE INFORMATION AND WE HAVE NO CONTROL OVER HOW OTHERS MAY USE YOUR RESUME OR THE INFORMATION CONTAINED IN IT. YOU ACKNOWLEDGE THAT YOU ARE AWARE OF ANY AND ALL RISKS INHERENT IN POSTING AND SHARING YOUR RESUME AS DESCRIBED AND BY DOING SO YOU ARE WILLING TO ASSUME THESE RISKS.
IF YOU ARE A PARENT OR LEGAL GUARDIAN REGISTERING YOUR MINOR WITH AHC, YOU WARRANT THAT YOU ARE THE PARENT OR LEGAL GUARDIAN OF THE IDENTIFIED MINOR AND YOU HAVE AUTHORITY TO BIND YOUR MINOR TO ALL OF THE TERMS IN THIS PRIVACY DOCUMENT. YOU FURTHER AGREE TO ALL OF THE TERMS IN THIS PRIVACY DOCUMENT AND YOU AGREE TO THE SAME ON BEHALF OF YOUR MINOR.
Our Websites and Online Services do not target and are not intended to attract children under the age of 13. AHC does not knowingly collect personal information from children under the age of 13 without parental consent. If you believe a child has provided information through our Websites or Online Services, or through our Profiles or Casting Services without parental consent, please contact us immediately as detailed above, so that we can delete their information.
- INFORMATION WE COLLECT
Registering for an Account
Filling Out Your Profile
Each member will automatically begin to enter basic profile information upon account registration, which will include first and last name, date of birth, email address, username, and a password. You will be guided to supplement your profile information to include information such as sizes and attributes, representation, union affiliations, professional experience, training, and special skills (“Account Profile”). Please do not include information on your Account Profile that you do not wish others to see. Keep in mind that providing additional information to your Account Profile can create a better user experience because Industry Professionals have more information about you when casting, searching for talent, etc. Please be aware that the information in your Account Profile may be accessed and modified by you.
Mobile Device Information
If you access our Services through a mobile device, we may collect additional information from you such as your unique device identifier, IP address, language, device’s operating system, and regional location. We may use this data internally or in conjunction with our third-party service providers or platforms to customize your experience and provide offers that may be relevant to you. Depending on the platform you use to access our Services (e.g., iOS, Android, or Windows Phone), you may be able to control whether we collect location data by adjusting the privacy settings on your wireless device. Please be advised that some features will not be available if you choose to disable the collection of location data. Information obtained from your mobile device in connection with any text or push notification services may include your cell phone number, your carrier’s name, the date, time and content of your messages and other information you provide to us as part of these Services.
- INFORMATION COLLECTED THROUGH TRACKING TECHNOLOGIES
Third-Party Tracking and Usage Data
Interacting with or Viewing Third-Party Content or Advertisements
EXAMPLES OF TRACKING TOOLS
Small graphic images or other web programming code called web beacons (also known as “1×1 GIFs” or “clear GIFs”) may be included in our web pages and messages. Web beacons may be invisible to you, but any electronic image or other web programming code inserted into a web page or e-mail can act as a web beacon. Web beacons or similar technologies may be used for a number of purposes including, without limitation, to count visitors to our Services, to monitor how users navigate the Services, to count how many sent e-mails were actually opened, or to count how many particular articles or links were actually viewed.
An embedded script is programming code that is designed to collect information about your interactions with the Services, such as the links you click on. The code downloads temporarily onto the device you use to access Services from our web server or third-party service provider. It is active only while you are connected to the Services, and is deactivated or deleted after that.
We may use HTML5 in some of our Services, including in our mobile website. HTML5 has browser web storage that does not rely on traditional browser cookies. Like Flash cookies, HTML5 cookies are not stored in a browser “cookies” file and, like Flash cookies, can be used to track users across websites. To our knowledge, there is currently no known way for a user of a mobile device to remove HTML5 tracking and storage.
E-tags, Cache Browsers, and Web Logs
Like most standard website servers, we log IP addresses (a unique number assigned to every computer on the Internet) and device identifier to improve security, analyze trends, and administer the Services. We may track your movement within the Services, the pages from which you were referred, access times, and browser types. This information may include the browser you are using, the Internet address from which you linked to our Services, the operating system of your computer, the unique IP address of the computer or device identifier of the mobile device that you used to access our Services, and usage and browsing habits. We use this information in the aggregate to gauge the effectiveness, usage, and popularity of our Services, track information for statistical purposes, help diagnose and troubleshoot server malfunctions, analyze trends, track user movement in the aggregate, and gather broad demographic information. We may also use individual information we collect through web logs to send you targeted offers and other communications.
- HOW WE USE AND SHARE YOUR INFORMATION
How We Process Database Information About You
We have the right, but not the obligation, to monitor any activity and content associated with the database or other Services. We reserve the right to take action in connection with any content or action we deem to be inappropriate. Please review our Terms for more information regarding your appropriate use of the Services. We use your personal information for the following key purposes:
To contact you: Subject to applicable law, we or our third-party service and business providers may send you communications. Such communications are designed to make your experience of our Services more efficient and may include, but are not limited to notifications about our Services and other communications (including important news that could affect your relationship with us) and communications about promotions and our mobile application features. Where required under applicable data privacy laws, we will not send you marketing communications without your prior consent.
- For legal purposes: We may use and share personal information for legal purposes, including financial, regulatory, tax and other legal obligations, and to respond to governmental or regulatory requests or subpoenas or for litigation purposes.
- For our legitimate business interests and those of a third party: We may use your personal information to manage our legal, regulatory, financial and business requirements, including obtaining legal advice, in the course of disputes and litigation, internal and/or regulatory investigations.
- For our business purposes: We may use your personal information to help us efficiently operate the Services, to count and recognize visitors to the website, to enable certain features on the website and for other purposes related to managing our business.
- For other purposes: Subject to applicable law, we may use your personal information for additional purposes in connection with the Services, where you have provided your prior consent.
Information Posted Through the Services
The Services offer you the opportunity to communicate with Industry Professionals for you and Industry Professionals to share Profiles and other content. For example, if an Industry Professional posts an audition video in which you appear, it may be viewed and forwarded to others outside the Services. We have no control over what others may post or how those users may use the information. Therefore, you should exercise caution and discretion when using our Services.
Authorized Service Providers
Sharing with Affiliates and Marketing Partners
We will use your personal information for marketing communications with your consent or where we otherwise have legitimate interests to send you these marketing communications. We may share your personal information and other information we collect from you with our affiliated companies and marketing partners to send you messages about new products, enhancements, special offers and other promotional messages. You may opt-out of receiving any promotional messages from our marketing partners or us by following the instructions in Section 7, Choice and Opt-Outs.
Connecting with Social Networks
Aggregate and Analyze Information
Transactional Communications with You and Permitted Third Parties
Call recordings for training and quality purposes
When communicating with you via telephone, calls may be recorded for training and quality purposes and stored in accordance with our retention policy. We will inform you when a call is being recorded for these purposes.
Our application Services may include a function that allows us to use push notifications to send you updates, communications, and other messages about the Services. We do not send promotional messages about other products or services through these push notifications. Typically, you can control push notifications through the settings and/or privacy functions on your mobile device.
Legal Matters; Safety
Sale or Transfer of Business or Assets
Our users’ personal information may be one of the assets sold, transferred, or merged if AHC or an affiliated company, brand or business is sold or disposed of as a going concern, whether by merger, sale of assets or otherwise, or in the event of an insolvency, bankruptcy or receivership. We may also disclose information about our users in connection with a commercial transaction where we, or any one of our businesses, is seeking financing, investment, support or funding.
- ACCESSING AND CHANGING YOUR PERSONAL INFORMATION
Updating/Changing Your Account Profile Information
Registered members can review and change personal information at any time by logging into their account and clicking on the Profile tab. Date of birth may be changed only by contacting us via mail. Information updated in your Account Profile will automatically update the same information on your Profile. If for any reason you are concerned that any personal information you provided to us is not correct and you cannot change it by accessing your Account Profile, please contact us immediately. You should promptly update your personal information if it changes or becomes inaccurate.
- CHOICE AND OPT-OUTS
Information Sharing with Others
As outlined in Section 5, How We Use and Share Your Information, Resumes are subject to redistribution by Industry Professionals that have access to the information. We have no control over how Industry Professionals may use the Resume or any of the information contained in it. If you do not want your information to be subject to public distribution prospectively, you must cancel your account. Please be aware that any information posted prior to deactivation or cancelation may become public information and we cannot guarantee its removal from our and third-party computer systems. We do not control or assume any responsibility for the information you provide in connection with the Services.
Canceling Your Account
You can cancel your Membership at any point during your subscription term by contacting us at email@example.com. We will cancel your account as soon as possible after resolving any outstanding account issues and in accordance with applicable law.
When your account is canceled:
- You are no longer searchable by Industry Professionals. However, your Profile and any other personal information that you previously submitted on casting director projects remains accessible to those casting directors and their clients.
- Your Profile is no longer accessible to you.
- Your Profile is no longer accessible to third parties outside of the services.
While you are an active member, you may not opt-out of transactional messages regarding your registered account and transactions; however, you may opt-out of receiving such messages via text or SMS. To opt-out of receiving transactional text messages, log into your account, click on Profile and, under the “Text Messages” section, uncheck those texts you no longer wish to receive.
Opting Out of Promotional Messages
Promotional Messages From Us
We do not sell or rent your personal information to third parties for marketing purposes without your explicit consent. We may choose to send promotional email messages to you. Where required under applicable law, we will only send you marketing emails where you consent to receive such communications from us. Regardless of your location, if at any time you determine that you no longer wish to receive such messages, you may opt-out by clicking the unsubscribe link included at the bottom of each email we send. Opt-out requests may take up to 10 days to process.
Promotional Messages From Our Marketing Partners
With your consent where required by law, we may also allow our trusted marketing partners to send marketing emails to you. Regardless of your location, if at any time you determine that you no longer wish to receive such messages, you may opt-out by clicking the unsubscribe link included at the bottom of each email we send. Opt-out requests may take up to 10 days to process.
Timing and Third Parties
We will endeavor to comply with your requests as soon as reasonably possible, but changes requested of us may not be effective immediately. We are not responsible, unless required by law, to inform third parties with whom we have already shared your information of any changes requested pursuant to this section. Nor are we responsible for removing information or causing information to be removed from the databases or records of such entities.
- IMPORTANT DISCLOSURES
We implement security measures to protect against the loss, misuse and alteration of the information under our control. However, no security system is 100% secure. Accordingly, we cannot guarantee the security of any information provided to us in connection with the information that we collect.
Storage and Retention
Jurisdiction and Cross-Border Issues
Our Services are available in the United States and intended for use by account holders located in the United States only. We do not represent or warrant that our Services are appropriate or available for use in any particular jurisdiction. Those who choose to access the Services do so on their own initiative and at their own risk, and are responsible for complying with all local laws, rules and regulations. We may limit access to our Services, in whole or in part, to any person, geographic area or jurisdiction we choose, at any time and in our sole discretion. By using our Services and submitting any personal information, you consent to the transfer of personal information to other countries, which may provide a level of data security different from your country of residence. You are also consenting to the application of United States law in all matters concerning the Services.
No Rights of Third Parties
- CONTACTING US
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